SP13 Screening
Nov
30

SP13 Screening

SP13 Screening

Notes: Please read notes below. They do get changed from screening to screening :)

PRE-SCREEN TASKS / POST SCREEN
- SB - Pick up booze
- LW - Friday 29th Pick up projector, LP help LW at WH.
- LW/LP - Return projector Monday Dec 2

- - - - - - - - -
SET UP: 3pm - 4:15pm (ish)
- - - - - - - - -
Jacky / Su / Alastair D / Lewis / Wendy / Jan / Lesley / Sybil
 / Lindsay / Keith /
Young Pullers: DoE Vol is Lewis (a.k.a The Duke) / Alistair G

TASK / DESCRIPTION / NOTES LIST
- - - - - - - - -

1) Open building @ 3pm: LP has keys. LP + SB on Floor

- See printed sheets for this print out of tasks has room codes
- heating on
- LP lead, 3:05pm group pow-wow

2) Screen down / Tech + KIT set up: AD / KB / Jacky

- THE DOINGS large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player.
LP has Wild Tales Blu-Ray’ BluRay disc
KB has BluRay player.
- SET UP TOOLS: Hazard tape in SP tool box, tape down cables / mic and speaker front of stage, check charged?

3) Chairs: Lewis DE / Ali G / Lewis advise / + anyone available, the lads need help

- THE DOINGS These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known.
Set up 100 chairs.
Task Support:
- LW will guide on position and H&S needs for set-up.

4) Tables, decorating, lights, signage Jan / Su / Lesley / Wendy / Lindsay

- DOINGS: Signage: LP has .. to go up is ‘box office’ x 1 / ‘box office this way’ x 2 / Women’s loo x 1 / ‘Help yourslef to tea & coffee’ x 2 / ‘bar prices’ x 2 / ‘ID’ x 2 Age restrictions / ‘Ring bell’ for outside / ‘Sold Out’ x 1 / QR code for subscribing to SP newsletter x 1
*Please note* White tack only on building walls. No tape.
- DOINGS: Tables: Found in Main Hall cupboard: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left, chair wit blankets. Sybil has tablecloths.
extra tables for food, LP on napkins
- DOINGS: Decorating + Lights: Standing lights, some in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairy lights TBC
Task Support: Pref white blu-tack(?), see SP stationary/tool box redbox. *Please note* .. Please be aware of taping down any light cables that are possible trip hazards, esp in the dark for bar area. Hazard tape in SP stationary/tool redbox.

5. Bar, Box Office, misc NB

- DOINGS
- Bar needs: Float + cashbox (SB) / Cardreader (AD) / wine meaures in toolbox / silver wheelie table for holding beer + wine, easy to/fro kitchen
- Box Office tools: Tickets (LP) / Float + cashbox (SB) / Cardreader (AD)

6. Sound and screen check and lights check. ** Essential leave time for this **

- DOINGS Everyone help with sound check .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.

7. Closing WH after set up, time check, how’d that go?

- LP lead: 4:15pm ISH Everyone happy, anything to note? Thank you all! Touch base about coming back.

- - - - - - - - -
SCREENING: 6pm - 10:30pm
- - - - - - - - -
Jacky / Su / Alastair D / Lewis / Wendy / Jan / Lesley / Sybil
/ Lindsay / Keith /
Young Pullers: DoE Vol is Lewis (a.k.a The Duke) / Alistair G

Doors open 6:30pm / Film start 7:30pm. Sybil close front door 7:30pm, on snib
Callum from Mamacitas brings food for 6:20pm
Soon as film over and lights up, LP to main door unlock and thanks to those leaving.

ROLES:
- - - - - - - - -

Floor manager x 2: LP / SB (Ali G please hang with LP, will need various doings done)
Box Office x 2: Jacky / Sybil
Bar x 4: Keith / Su / Jan / AD / Lesley (with food need 4 people)
Tea / Coffee table: Lesley airpot filled
Front doors x 2: Lewis / Wendy / Lewis DE / .. Wendy on box office door, please keep eye on anyone needing support, chair by fire door.
Ali G / LP hand out blankets.
Announcer at 7:20pm: LP “Hello All, please note the bar will be closed during the film, so if you would like another drink we are starting in the film 10min.. We will have an interval .. ” Mention heating and blankets
mic and speaker front of stage
Welcome / Health and Safety: LW
No Intro but: LP say welcome, interval
Post Film “Thank you, welcome to stay for drink, chat with us..”: Sybil mic and speaker
Ushers x 4: Su / Ali G / Simon / AD / Another at back door
* INTERVAL after 3 stories, about an hour in* LP announce and intro to Mamacitas’ Callum
Sound / Projector x 2: AD / LP + AG support
Lights up/down: Ushers to do. NOTE, ready for interval an hour into film. At end please wait for credits to roll before putting on.


ROLES DETAILS:
- - - - - - - - -
Floor x 2: LP / SB Anything anyone needs, unsure of or want to check please ask Lindsay or Sybil.
Box Office x 2: Sybil / JW
Box office tools: card reader + mobile phone with app / float / table cloth / 1 x ‘box office’ sign

Bar x 4: Keith / Su / Jan / AD / Lesley
Bar tools: card reader x 1, also mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses /

Doors x 3: From 6:30pm - 7:30pm / Ideally 3 people alternating so two always on door until 7:25pm. One person, left til 7:35pm. Closes door, locks on snib.
Door tools: sign pointing to button / film poster /

Ushers x 3: Left / Right/ centre back. Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)

Coffee / Tea tables: mugs / milk / 1 x airpot filled / coffee, tea bags, herbal tea, sugar, spoons / signage for ‘Please Help Yourself’

Washing Wine Glasses x 3: Wendy on top of this, she’ll need 2 others alternating for collecting glasses and drying. Back into Majestic glass boxes.
Wine glass washing tools: Washing Up liquid in red SP tool box.

FLOOR LP: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains

LOCK UP 10:30pm YAY!!

View Event →
SP12 Young Frankenstein
Oct
26

SP12 Young Frankenstein

Notes: Please read notes below, etc. These will be tweaked as we move towards the screening date and try out these new ways of using this calendar and page for tasks clarity :)

PRE-SCREEN TASKS / POST SCREEN
- SB - Pick up booze
- LW - Friday 25th Pick up projector, LP help at WH. Lewis needs helping lifting from car to WH on
- LW/LP - Return projector Monday 28th

- - - - - - - - -
SET UP: 3pm - 4pm (ish)
- - - - - - - - -
Lindsay / Sybil / Alistair / Claire / Keith / Lesley / Chris /
Young Pullers: Duke of Edinburgh Vol is Lewis (a.k.a The Duke)

TASK / DESCRIPTION / NOTES LIST
- - - - - - - - -

1) Open building @ 3pm: LP has keys. LP + SB on Floor

- See printed sheets for this print out of tasks has room codes
- LP lead, 3pm group touch base
- heating on

2) Screen down / Tech + KIT set up: AD / KB / Lesley R

- THE DOINGS large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player.
LP has Young Frankenstein Blu-Ray’ BluRay disc
KB has BluRay player.
- SET UP TOOLS: Hazard tape in SP tool box, tape down cables / mic and speaker front of stage, check charged?

3) Chairs: Lewis DE / Chris / Claire / 1 more

- THE DOINGS These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known.
Set up 100 chairs.
Task Support:
- AD will guide on position and H&S needs for set-up.

4) Tables, decorating, lights, signage

- DOINGS: Signage: LP has .. to go up is ‘box office’ x 1 / ‘box office this way’ x 2 / Women’s loo x 1 / ‘Help yourslef to tea & coffee’ x 2 / ‘bar prices’ x 2 / ‘ID’ x 2 Age restrictions / ‘Ring bell’ for outside / ‘Sold Out’ x 1 / QR code for subscribing to SP newsletter x 1
*Please note* White tack only on building walls. No tape.
- DOINGS: Tables: Found in Main Hall cupboard: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left, chair wit blankets. Sybil has tablecloths.
- DOINGS: Decorating + Lights: Standing lights, some in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairy lights TBC
Task Support: Pref white blu-tack(?), see SP stationary/tool box redbox. *Please note* .. Please be aware of taping down any light cables that are possible trip hazards, esp in the dark for bar area. Hazard tape in SP stationary/tool redbox.

5. Bar, Box Office, misc NB

- DOINGS
- Bar needs: Float + cashbox (SB) / Cardreader (AD) / wine meaures in toolbox / silver wheelie table for holding beer + wine, easy to/fro kitchen
- Box Office tools: Tickets (LP) / Float + cashbox (SB) / Cardreader (AD)

6. Sound and screen check and lights check. ** Essential leave time for this **

- DOINGS Everyone help with sound check .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.

7. Closing WH after set up, time check, how’d that go?

- LP lead: Everyone happy, anything to note? Thank you all! Touch base about coming back.

- - - - - - - - -
SCREENING: 6pm - 10:30pm
- - - - - - - - -
Lindsay / Sybil / Alistair / Claire / Keith / Su / Simon / Lesley / Chris / Wendy / Sam
Young Pullers: Duke of Edinburgh Vol is Lewis (a.k.a The Duke)

ROLES:
- - - - - - - - -

Floor manager x 2: LP / SB
Box Office x 2: Claire / Su
Bar x 3: Sam / Lesley R / AD / Chris if needed pre/post film
Tea / Coffee table: Wendy airpot filled
Front doors x 2: KB / Su / Lewis DE / .. Wendy on box office door, please keep eye on anyone needing support, chair by firedoor. Wendy / LP hand out blankets
Announcer at 7:20pm: LP “Hello All, please note the bar will be closed during the film, so if you would like another drink we are starting in the film 10min..” Mention heating and blankets
**mic and speaker front of stage**
Welcome / Health and Safety: AD
Intro and Enjoy: SB / KB aka headless man
Post Film “Thank you, welcome to stay for drink, chat with us..”: LP mic and speaker
Ushers x 3: Su / Lewis DE / Simon / AD / (TBC)
Sound / Projector x 2: AD / Chris
Lights up/down: Ushers to do. Please wait a little for credits to roll before putting on.


ROLES DETAILS:
- - - - - - - - -
Floor x 2: LP / SB Anything anyone needs, unsure of or want to check please ask Lindsay or Sybil.

Box Office x 2: CR / JW
Box office tools: card reader + mobile phone with app / float / table cloth / 1 x ‘box office’ sign

Bar x 3: Sam / Lesley R / AD
Bar tools: card reader x 1, Android mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses /

Doors x 3: From 6:30pm - 7:30pm / Ideally 3 people alternating so two always on door until 7:25pm. One person, left til 7:35pm. Closes door, locks on snib.
Door tools: sign pointing to button / film poster /

Ushers x 3: Left / Right/ centre back. Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)

Coffee / Tea tables: mugs / milk / 1 x airpot filled / coffee, tea bags, herbal tea, sugar, spoons / signage for ‘Please Help Yourself’

Washing Wine Glasses x 3: 3 people alternating 5-10min so noone stuck with one job / washing, drying, collecting. Back into Majestic glass boxes.
Wine glass washing tools: Washing Up liquid in red SP tool box.

FLOOR LP: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains

LOCK UP 10:30pm YAY!!

View Event →
SP11 Force Majeure
Sept
21

SP11 Force Majeure

Notes: Please read notes below, etc. These will be tweaked as we move towards the screening date and try out these new ways of using this calendar and page for tasks clarity :)

PRE-SCREEN TASKS / POST SCREEN
- SB - Pick up booze
- LW - Pick up projector. Lewis needs helping lifting from car to WH on Friday
- SB/LP - Return projector Monday 23rd

- - - - - - - - -
SET UP: 3pm - 4pm (ish)
- - - - - - - - -
Crew confirmed: Sybil / Lewis / Alistair / Keith /
Pullers confirmed: Jan / Su / Simon / Lesley / Sam

TASK / DESCRIPTION / NOTES LIST
- - - - - - - - -

1) Open building @ 3pm: SB has keys. SB + LW Floor managers

- Sybil has room codes
- Sybil lead: start and end .. all come together, touch base.

2) Screen down / Tech + KIT set up: AD / KB / Su

- Screen down, large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player (KB) **pls note** Sybil has ‘Force Majeure’ BluRay disc / Keith has BluRay player.
- Set up tools: Hazard tape in SP tool box, tape down cables.

3) Chairs: 4 people

- These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known. Please set up 100 chairs.
Task Support:
- Sybil will guide on chairs, using either red/black ones.
- Lewis will guide on position and H&S needs for set-up.

4) Tables, decorating, lights, signage

- Signage: Sybil will have these.. box office x 2 / this way x 2 / Women’s loo x 1 / help yourself to t&c x 2 / prices x 2 / Age restrictions x and *Please note* Blue tack only on building walls. No tape.
- Tables: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left. Sybil has tablecloths.
- Decorating + Lights: Standing lights, might in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairty lights from Sybil.
Task Support: Sybil has blu-tack, tablecloths, see SP stationary/tool box redbox. *Please note* .. Please be aware of taping down any light cables that are possible trip hazards, esp in the dark for bar area. Hazard tape in SP stationary/tool redbox.

5. Bar, Box Office, misc NB

- Bar tools: Float + cashbox (SB) / Cardreader (AD) /
- Box Office tools: Tickets (SB) / Float + cashboxSB / Cardreader (AD)

6. Sound and screen check and lights check. ** Essential leave time for this **

Everyone .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.

7. Closing WH after set up, time check, how’d that go?

- Sybil lead: Everyone happy, anything to note? Thank you all! Touch base about coming back.

- - - - - - - - -
SCREENING: 6pm - 10:30pm
- - - - - - - - -
Crew confirmed: Sybil / Lewis / Alistair / Keith / Claire
Pullers confirmed: Jan / Su / Simon / Sam

ROLES:
- - - - - - - - -

Floor manager x 2: SB / LW
Box Office x 2: CR / JW
Front doors x 2: KB / Su .. will need a 3rd if these two want to alternate. Simon?
Announcer at 7:20pm: SB “Hello All, please note the bar will be closed during the film, so if you would like another drink we are starting in the film in ten minutes “
Welcome / Health and Safety: LW
Intro and Enjoy: SB
Post Film “Thank you, welcome to stay for drink, chat with us..”: SB
Bar x 3: Sam / Lesley R / AD
Ushers x 3: Su / LW / Simon / AD
Sound / Projector x 2: AD /
Lights up/down: Ushers to do. Please wait a little for credits to roll before putting on.


ROLES DETAILS:
- - - - - - - - -
Handlers x 2: SB /LW Anything anyone needs, unsure of or want to check please ask Sybil or Lewis.

Box Office x 2: CR / JW
Box office tools: card reader + mobile phone with app / float / table cloth / 1 x ‘box office’ sign

Bar x 3: Sam / Lesley R / AD
Bar tools: card reader x 1, Android mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses /

Doors x 3: From 6:30pm - 7:30pm / Ideally 3 people alternating so two always on door until 7:25pm. One person, left til 7:35pm. Closes door, locks on snib.
Door tools: sign pointing to button / film poster /

Ushers x 3: Left / Right/ centre back. Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)

Coffee / Tea tables: mugs / milk / 1 x kettle freshly boiled on table / 1 x kettle ready to boil in kitchen, alternate / coffee, tea bags, herbal tea, sugar, spoons / signage for ‘Please Help Yourself’

Washing Wine Glasses x 3: 3 people alternating 5-10min so noone stuck with one job / washing, drying, collecting. Back into Majestic glass boxes.
Wine glass washing tools: Washing Up liquid in red SP tool box.

HANDLER SYBIL, closing up: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains

LOCK UP 10:30pm YAY!!

View Event →