Set up: 3pm - 4:15pm
Bar open: 6:30pm
Film: 7:30pm - 9:15pm
VOLS: Lindsay / Jan / Sybil / Su / Simon / Alistair D / Ryan
Notes: Please read notes below. They do get changed from screening to screening :)
SET UP: 3pm - 4:15pmish
- - - - - - - - -
Sybil: Refreshments / fairy lights / floats
Alistair / Su / Simon: Screen, sound and projector set up / tape down cables
Lindsay / Jacky / Ian D : Chairs
Lindsay / Ryan : Tea/Coffee table
Sybil / Su / Simon : Bar / Box office / with tables
Lindsay / Ryan : Signage / Ticket numbering / Point of Contact /
Set up notes:
1. Once Su / Simon not needed with screen can you move to Bar / Box office set up?
2. 40 red chairs out first please, at the front. These are slightly lower, flatter cushions. I have WD40 for squeaky ones!
SET UP Details :
1) Open building @ 3pm: LP has keys
- See printed sheets for this print out of tasks has room codes
- Any questions, ask Lindsay, Sybil or Jacky
2) Screen down / Tech + KIT set up:
- THE DOINGS large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Projector and Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player.
LP has the BluRay
AD has BluRay player and speaker for music
- SET UP TOOLS: Hazard tape in SP tool box, tape down cables / front of stage speaker?
3) Chairs:
- THE DOINGS These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known.
Set up 100 chairs. 40 red first.
Task Support:
- LP will guide on position and H&S needs for set-up. Middle lane 1.3m and on either side
4) Tables, decorating, lights, signage
- DOINGS: Signage: LP has .. to go up is ‘box office’ x 1 / ‘box office this way’ x 2 / Women’s loo x 1 / ‘Help yourslef to tea & coffee’ x 2 / ‘bar prices’ x 2 / ‘ID’ x 2 Age restrictions / ‘Ring bell’ for outside / ‘Sold Out’ x 1 / QR code for subscribing to SP newsletter x 1
*Please note* White tack only on building walls. No tape.
- DOINGS: Tables: Found in Main Hall cupboard: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left, chair wit blankets. Sybil has tablecloths.
- DOINGS: Decorating + Lights: Standing lights, some in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairy lights TBC
SP Tools” Check out SP boxes Red/white by coats for tools, tape etc
5. Bar, Box Office, misc NB
- DOINGS
- Bar needs: Float + cashbox (SB) / Cardreader (AD) / wine measures in toolbox / silver wheelie table for holding beer + wine, easy to/fro kitchen / corkscrews
- Box Office tools: Tickets (LP) / Float + cashbox (SB) / Cardreader (AD)
6. Sound and screen check and lights check. ** Essential leave time for this **
- DOINGS Everyone help with sound check .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.
7. Closing WH after set up, time check, how’d that go?
- 2:45pm Cuppa Group touch base. Everyone happy, anything to note? Thank you all! Doors open at 3pm
SCREENING: 7:30pm - 9:15pm
- - - - - - - - -
Doors open 6:30pm
VOLS: Lindsay / Sarah / Alistair D / Jan / Sybil / Su / Simon / Alistair G / Lewis / Jacky / Ryan
ROLES:
Overall floor x 2: LP / SB
Box Office x 2: Jan / Jacky / Sarah
Bar x 4: Alistair / Su / Keith
Tea / Coffee table: Ryan (please make sure airpot is full, will be busy)
Front doors x 2: Lewis / Simon / Alistair G
AD: close/lock on snib 7:30pm
Door folks keep an eye on anyone needing support, tell LW if needed.
LP: 15 minutes heads up announcement, bar closed during film.
SCREENING NOTES :
Welcome / Health and Safety: LW
Intro: LP
Post Film: Jacky “Thank you, support from WH”
Ushers x 4: Su left / Sarah / Lewis back / Alistair G right side by door
Sound / Projector x 2: AD / KB
Lights up/down: Sarah please do fairylights back of hall, under coats. Keith lights near bar. At end please wait for credits to roll before putting on.
ROLES DETAILS:
- - - - - - - - -
Floor : LP / Sybil / Jacky
Anything anyone needs, unsure of or want to check please ask Lindsay, or Sybil, Jacky is volunteer coordinator also a contact.
Box Office x 2/3: poss collect info from people about how they heard, clipboard.
Box office tools: card reader x 1 + mobile phone with app / float / table cloth / 1 x ‘box office’ sign
Bar x 2 or 3: poss new people on bar, support and learn
Bar tools: card reader x 1, also mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses / trolley
Ushers: Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)
Coffee / Tea tables: .. mugs / milk / 1 x airpot filled / coffee, tea bags, herbal tea, sugar, spoons, post film too.
TIDY UP : Please read, new description
Please note, red chairs away first.
Washing Wine Glasses x 3: Jan / Jacky / Sybil /
Wine glass washing tools: Washing Up liquid in red SP tool box. Glasses are now our own, new storage boxes (SB)
Clearing chairs & tables: LP / Su / Sarah / Alistair G /
Screen up/tech away: AD / Alistair G / Lewis
Bar stock clear up / floats: SB / Keith
Tea / coffee clear up: LP / Ryan
Posters: Ryan collect around building.
FLOOR LP: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains
LOCK UP 10:30pm