SP17 Screening ‘Marcel the Shell With Shoes On"‘ PG
Bar open: 3pm / Film: 3:30pm - 5pm
Notes: Please read notes below. They do get changed from screening to screening :)
SET UP: 1:30pm - 2:30/45ish time for a cuppa before 3pm Doors Open
- - - - - - - - -
Sybil: Refreshments / fairy lights / floats
Alistair / Lewis / Simon: Screen, sound and projector set up / tape down cables
Chris / Lindsay / Jacky : Chairs
Lindsay / Jan : Tea/Coffee table
Sybil / Su / Lesley : Bar / Box office / with tables
Lindsay: Signage / Ticket numbering / Heating / Point of Contact /
Set up notes:
1. A few of us will let screen down at 12:30pm for de-wrinkling time then head home for lunch. Then see all 1:30pm please at WH.
2. Red chairs out first please, these are slightly lower, flatter cushions.
3. tables clothes from Sybil
SET UP Details :
1) Open building @ 1:30pm: LP has keys
- See printed sheets for this print out of tasks has room codes
- Any questions, ask Lindsay, Sybil or Jacky
2) Screen down / Tech + KIT set up:
- THE DOINGS large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Projector and Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player.
LP has the BluRay
AD has BluRay player and speaker for music
- SET UP TOOLS: Hazard tape in SP tool box, tape down cables / front of stage speaker?
3) Chairs:
- THE DOINGS These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known.
Set up 100 chairs. (Agreed our capacity 120 today with smaller people, brown chairs from open Meeting Room)
Task Support:
- LW will guide on position and H&S needs for set-up. Middle lane 1.3m and on either side
4) Tables, decorating, lights, signage
- DOINGS: Signage: LP has .. to go up is ‘box office’ x 1 / ‘box office this way’ x 2 / Women’s loo x 1 / ‘Help yourslef to tea & coffee’ x 2 / ‘bar prices’ x 2 / ‘ID’ x 2 Age restrictions / ‘Ring bell’ for outside / ‘Sold Out’ x 1 / QR code for subscribing to SP newsletter x 1
*Please note* White tack only on building walls. No tape.
- DOINGS: Tables: Found in Main Hall cupboard: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left, chair wit blankets. Sybil has tablecloths.
- DOINGS: Decorating + Lights: Standing lights, some in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairy lights TBC
SP Tools” Check out SP boxes Red/white by coats for tools, tape etc
5. Bar, Box Office, misc NB
- DOINGS
- Bar needs: Float + cashbox (SB) / Cardreader (AD) / wine measures in toolbox / silver wheelie table for holding beer + wine, easy to/fro kitchen / corkscrews
- Box Office tools: Tickets (LP) / Float + cashbox (SB) / Cardreader (AD)
6. Sound and screen check and lights check. ** Essential leave time for this **
- DOINGS Everyone help with sound check .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.
7. Closing WH after set up, time check, how’d that go?
- 2:45pm Cuppa Group touch base. Everyone happy, anything to note? Thank you all! Doors open at 3pm
SCREENING: 3:30pm - 5pm
- - - - - - - - -
Doors open 3pm / Film start 3:30pm. LP close front door 3:30pm, on snib
Soon as film over and lights up, LP to main door unlock. 2 people at front to thank those leaving.
ROLES:
Overall floor x 2: LP / SB
Box Office x 2: Jan / Sybil / Lesley
Bar x 4: Alistair / Su / Sarah /
Tea / Coffee table: LP (please make sure airpot is full, will be busy)
Front doors x 2: Lewis / Chris til 3:20pm / AD at closing with LP
Lindsay / AD: close/lock on snib 3:30pm
Lindsay / Simon: pre-screen ushering, can you keep an eye on audience needs young and older, chairs, height etc
Door folks keep an eye on anyone needing support, tell LW if needed.
LP: 15 minutes heads up announcement, bar closed during film.
SCREENING NOTES :
Welcome / Health and Safety: LW
Intro: LP, only welcome everyone (burp alphabet)
Post Film: LP “Thank you, support from WH”
Ushers x 4: Su left / LP right / Lewis back / Simon right side by door
Sound / Projector x 2: AD / CD
Lights up/down: Sarah please do fairylights back of hall, under coats. Su lights near bar. At end please wait for credits to roll before putting on.
ROLES DETAILS:
- - - - - - - - -
Floor x 2: LP / Sybil
Anything anyone needs, unsure of or want to check please ask Lindsay, or Sybil, Jacky is volunteer coordinator also a contact.
Box Office x 2: poss collect info from people about how they heard, clipboard.
Box office tools: card reader x 1 + mobile phone with app / float / table cloth / 1 x ‘box office’ sign
Bar x 2 or 3: poss new people on bar, support and learn
Bar tools: card reader x 1, also mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses / trolley
Ushers: Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)
Coffee / Tea tables: .. mugs / milk / 1 x airpot filled / coffee, tea bags, herbal tea, sugar, spoons, post film too.
TIDY UP : Please read, new description
For today, we usher people out after film thanks. Tidy up. Get to Tap!
Please note, red chairs away first.
Washing Wine Glasses x 3: Jan / Simon
Wine glass washing tools: Washing Up liquid in red SP tool box. Glasses are now our own, new storage boxes (SB)
Clearing chairs & tables: LP / Chris / Sarah / Audience members invited to stack black ones only onto frames, help from 9:45pm
Screen up/tech away: AD / Lesley / Lewis
Bar stock clear up / floats: SB / Su
Tea / coffee clear up: Jan / LP
Posters: LP collect around building.
FLOOR LP: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains
LOCK UP 5:30pm GET TO THE PORTY TAP