SP16 Screening ‘THE GENERAL’
Bar open: 6:30pm / Film start: 7:30pm
Notes: Please read notes below. They do get changed from screening to screening :)
SET UP: 3pm - 4:15pm (ish)
- - - - - - - - -
Sybil: Booze / lights / support bar install / floats
Alistair / Keith: Screen and projector / tape down cables Lewis too
Ian / Lewis The Duke / Lewis: Chairs
Ryan / Lindsay: Tea/Coffee table
Sybil / Eithne / Keith: Bar tables
Sybil / Eithne / Lesley: Box office tables
Lindsay: Point of Contact / Signage / Photo doc set up / Heating
Set up notes:
1. Jane the Pianist there at 3pm to tell us where to position her. Point of contact for Jane is Alistair/Lindsay
2. Ian/Lewis the Duke will helping with chairs, Lewis to support
3. at 3:45pm before Lesley R leaves, please come together a team meet for a discussion about evening. We can’t do this at 3pm as Jane wants to set up then.
Set up DETAILS:
1) Open building @ 3pm: LP has keys
- See printed sheets for this print out of tasks has room codes
- heating on!
- LP support Jane, the pianist
2) Screen down / Tech + KIT set up:
- THE DOINGS large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Projector and Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player.
AD has ‘The General’ Blu-Ray’ BluRay disc
KB has BluRay player.
- SET UP TOOLS: Hazard tape in SP tool box, tape down cables / mic and speaker front of stage, check charged?
3) Chairs:
- THE DOINGS These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known.
Set up 100 chairs.
Task Support:
- LW will guide on position and H&S needs for set-up. Middle lane 1.3m and on either side
4) Tables, decorating, lights, signage
- DOINGS: Signage: LP has .. to go up is ‘box office’ x 1 / ‘box office this way’ x 2 / Women’s loo x 1 / ‘Help yourslef to tea & coffee’ x 2 / ‘bar prices’ x 2 / ‘ID’ x 2 Age restrictions / ‘Ring bell’ for outside / ‘Sold Out’ x 1 / QR code for subscribing to SP newsletter x 1
*Please note* White tack only on building walls. No tape.
- DOINGS: Tables: Found in Main Hall cupboard: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left, chair wit blankets. Sybil has tablecloths.
- DOINGS: Decorating + Lights: Standing lights, some in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairy lights TBC
SP Tools” Check out SP boxes Red/white by coats for tools, tape etc
5. Bar, Box Office, misc NB
- DOINGS
- Bar needs: Float + cashbox (SB) / Cardreader (AD) / wine measures in toolbox / silver wheelie table for holding beer + wine, easy to/fro kitchen / corkscrews
- Box Office tools: Tickets (LP) / Float + cashbox (SB) / Cardreader (AD)
6. Sound and screen check and lights check. ** Essential leave time for this **
- DOINGS Everyone help with sound check .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.
7. Closing WH after set up, time check, how’d that go?
- 3:45pm Group touch base to discuss evening. Please do this before Lesely R leaves.
-4:15pm ISH Remaining Pullers touch base Everyone happy, anything to note? Thank you all! Touch base about coming back.
SCREENING: 6pm - 10:30pm
- - - - - - - - -
Doors open 6:30pm / Film start 7:30pm. Sybil close front door 7:30pm, on snib
Soon as film over and lights up, LP to main door unlock and thanks to those leaving.
ROLES:
Floor manager x 2: LP / SB
Box Office x 2: Jan / Sybil / Lesley support
Bar x 4: Keith / Alistair / Eithne
Tea / Coffee table: Ryan, please make sure airpot if full
Front doors x 2:
Lewis the Duke 6:30 - 7pm / Lewis
Alistair G 7pm - 7:30pm / Lewis til 7:20pm
Lindsay 7:20pm til close/lock on snib 7:30pm
Door folks keep an eye on anyone needing support, tell LW if needed.
Alistair D: Ten minutes heads up announcement, bar closed during film, read intro to our pianist.
SCREENING NOTES : mic and speaker front of stage right
Welcome / Health and Safety: AD
Intro: LW
Post Film: LP “Thank you, support from WH, Bellfield, welcome to stay for drink, chat with us..”
Ushers x 4: Eithne left / LP right / Lewis back / Ali G right side by door
Sound / Projector x 2: AD
Lights up/down: Ryan please do fairylights back of hall, under coats. KB does lights near bar. At end please wait for credits to roll before putting on.
Post film: LP thanks, then go take front door off snib. Lewis take over, chat with those exiting for 10-15min.
ROLES DETAILS:
- - - - - - - - -
Floor x 2: LP / Sybil
Anything anyone needs, unsure of or want to check please ask Lindsay, or Sybil, Jacky is volunteer coordinator also a contact.
Box Office x 2: Sybil / Jan / Lesley support
Lesley poss collect info from people about how they heard, clipboard.
Box office tools: card reader x 1 + mobile phone with app / float / table cloth / 1 x ‘box office’ sign
Bar x 3: Keith / Alistair / Eithne Support
Bar tools: card reader x 1, also mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses / trolley
Ushers x 3: Eithne / LP / Alistair G / Lewis Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)
Coffee / Tea tables: Ryan .. mugs / milk / 1 x airpot filled / coffee, tea bags, herbal tea, sugar, spoons, post film too.
TIDY UP : Please read, new description
Now that people are increasingly staying back from a drink after the film its important to recognise that the Crew+Pullers are essential to part of the fabulous community energy and personality of Screen Porty and we are all part of the engagement and hosting. As we are inviting people to stay for a drink we are keen to not start any tidying til 9:45pm. Please mingle and enjoy yourselves. But also please know anyone are not comfortable doing this, you can find a Crew member to hang with or ask for a task. As you know there is always something to do and we want to enable each other to be comfortable whatever we do as Screen Porty.
Post film, Sybil, can you chat with Jane, thank and offer a drink, stay for chat?
From 9:45pm:
Washing Wine Glasses x 3:
Wine glass washing tools: Washing Up liquid in red SP tool box. Glasses are now our own, new storage boxes (SB)
Clearing chairs & tables: LP / Ian / Alistair G / Audience members invited to stack black ones only onto frames, help from 9:45pm
Screen up/tech away: KB / AD / Lewis
Bar stock clear up / floats: KB / AD / Eithne / SB
Tea / coffee clear up: Ryan
Posters: Ryan please collect around building.
FLOOR LP: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains
LOCK UP 10:30pm YAY!!