Notes: Please read notes below, etc. These will be tweaked as we move towards the screening date and try out these new ways of using this calendar and page for tasks clarity :)
PRE-SCREEN TASKS / POST SCREEN
- SB - Pick up booze
- LW - Pick up projector. Lewis needs helping lifting from car to WH on Friday
- SB/LP - Return projector Monday 23rd
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SET UP: 3pm - 4pm (ish)
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Crew confirmed: Sybil / Lewis / Alistair / Keith /
Pullers confirmed: Jan / Su / Simon / Lesley / Sam
TASK / DESCRIPTION / NOTES LIST
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1) Open building @ 3pm: SB has keys. SB + LW Floor managers
- Sybil has room codes
- Sybil lead: start and end .. all come together, touch base.
2) Screen down / Tech + KIT set up: AD / KB / Su
- Screen down, large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player (KB) **pls note** Sybil has ‘Force Majeure’ BluRay disc / Keith has BluRay player.
- Set up tools: Hazard tape in SP tool box, tape down cables.
3) Chairs: 4 people
- These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known. Please set up 100 chairs.
Task Support:
- Sybil will guide on chairs, using either red/black ones.
- Lewis will guide on position and H&S needs for set-up.
4) Tables, decorating, lights, signage
- Signage: Sybil will have these.. box office x 2 / this way x 2 / Women’s loo x 1 / help yourself to t&c x 2 / prices x 2 / Age restrictions x and *Please note* Blue tack only on building walls. No tape.
- Tables: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left. Sybil has tablecloths.
- Decorating + Lights: Standing lights, might in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairty lights from Sybil.
Task Support: Sybil has blu-tack, tablecloths, see SP stationary/tool box redbox. *Please note* .. Please be aware of taping down any light cables that are possible trip hazards, esp in the dark for bar area. Hazard tape in SP stationary/tool redbox.
5. Bar, Box Office, misc NB
- Bar tools: Float + cashbox (SB) / Cardreader (AD) /
- Box Office tools: Tickets (SB) / Float + cashboxSB / Cardreader (AD)
6. Sound and screen check and lights check. ** Essential leave time for this **
Everyone .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.
7. Closing WH after set up, time check, how’d that go?
- Sybil lead: Everyone happy, anything to note? Thank you all! Touch base about coming back.
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SCREENING: 6pm - 10:30pm
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Crew confirmed: Sybil / Lewis / Alistair / Keith / Claire
Pullers confirmed: Jan / Su / Simon / Sam
ROLES:
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Floor manager x 2: SB / LW
Box Office x 2: CR / JW
Front doors x 2: KB / Su .. will need a 3rd if these two want to alternate. Simon?
Announcer at 7:20pm: SB “Hello All, please note the bar will be closed during the film, so if you would like another drink we are starting in the film in ten minutes “
Welcome / Health and Safety: LW
Intro and Enjoy: SB
Post Film “Thank you, welcome to stay for drink, chat with us..”: SB
Bar x 3: Sam / Lesley R / AD
Ushers x 3: Su / LW / Simon / AD
Sound / Projector x 2: AD /
Lights up/down: Ushers to do. Please wait a little for credits to roll before putting on.
ROLES DETAILS:
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Handlers x 2: SB /LW Anything anyone needs, unsure of or want to check please ask Sybil or Lewis.
Box Office x 2: CR / JW
Box office tools: card reader + mobile phone with app / float / table cloth / 1 x ‘box office’ sign
Bar x 3: Sam / Lesley R / AD
Bar tools: card reader x 1, Android mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses /
Doors x 3: From 6:30pm - 7:30pm / Ideally 3 people alternating so two always on door until 7:25pm. One person, left til 7:35pm. Closes door, locks on snib.
Door tools: sign pointing to button / film poster /
Ushers x 3: Left / Right/ centre back. Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)
Coffee / Tea tables: mugs / milk / 1 x kettle freshly boiled on table / 1 x kettle ready to boil in kitchen, alternate / coffee, tea bags, herbal tea, sugar, spoons / signage for ‘Please Help Yourself’
Washing Wine Glasses x 3: 3 people alternating 5-10min so noone stuck with one job / washing, drying, collecting. Back into Majestic glass boxes.
Wine glass washing tools: Washing Up liquid in red SP tool box.
HANDLER SYBIL, closing up: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains
LOCK UP 10:30pm YAY!!