Notes: Please read notes below, etc. These will be tweaked as we move towards the screening date and try out these new ways of using this calendar and page for tasks clarity :)
PRE-SCREEN TASKS / POST SCREEN
- SB - Pick up booze
- LW - Friday 25th Pick up projector, LP help at WH. Lewis needs helping lifting from car to WH on
- LW/LP - Return projector Monday 28th
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SET UP: 3pm - 4pm (ish)
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Lindsay / Sybil / Alistair / Claire / Keith / Lesley / Chris /
Young Pullers: Duke of Edinburgh Vol is Lewis (a.k.a The Duke)
TASK / DESCRIPTION / NOTES LIST
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1) Open building @ 3pm: LP has keys. LP + SB on Floor
- See printed sheets for this print out of tasks has room codes
- LP lead, 3pm group touch base
- heating on
2) Screen down / Tech + KIT set up: AD / KB / Lesley R
- THE DOINGS large ladder. 3 people. Two people at all times holding the ladder & helping. One up/down ladder. Wash House assured this is what we do, H+S concerns. AD to tie the screen to pole edges for fewer wrinkles. Please note during testing audio/ visual reflections of backstage lights for audience, where the curtains are for light cracks.
- KIT: Mixing desk in substation (there is a square table, often on stage we use for projector, projector on projector box) / BluRay Player.
LP has Young Frankenstein Blu-Ray’ BluRay disc
KB has BluRay player.
- SET UP TOOLS: Hazard tape in SP tool box, tape down cables / mic and speaker front of stage, check charged?
3) Chairs: Lewis DE / Chris / Claire / 1 more
- THE DOINGS These new chairs are heavy, please only do if you’re comfortable. *Please note* the set-up in the cupboard. Chairs need to be put away exactly the same way. Please take a photo if you are doing tidy-up or send to someone who is so put away approach is known.
Set up 100 chairs.
Task Support:
- AD will guide on position and H&S needs for set-up.
4) Tables, decorating, lights, signage
- DOINGS: Signage: LP has .. to go up is ‘box office’ x 1 / ‘box office this way’ x 2 / Women’s loo x 1 / ‘Help yourslef to tea & coffee’ x 2 / ‘bar prices’ x 2 / ‘ID’ x 2 Age restrictions / ‘Ring bell’ for outside / ‘Sold Out’ x 1 / QR code for subscribing to SP newsletter x 1
*Please note* White tack only on building walls. No tape.
- DOINGS: Tables: Found in Main Hall cupboard: Bar tables x 2 larger ones / box office tables x 2 smaller / tea + coffee tables x 2 (one in mainhall cupboard, one in backstage lounge, please return), against wall to left, chair wit blankets. Sybil has tablecloths.
- DOINGS: Decorating + Lights: Standing lights, some in the meeting room, one or two might be in Art Room … *Please note* Return lights to room they came from. Fairy lights TBC
Task Support: Pref white blu-tack(?), see SP stationary/tool box redbox. *Please note* .. Please be aware of taping down any light cables that are possible trip hazards, esp in the dark for bar area. Hazard tape in SP stationary/tool redbox.
5. Bar, Box Office, misc NB
- DOINGS
- Bar needs: Float + cashbox (SB) / Cardreader (AD) / wine meaures in toolbox / silver wheelie table for holding beer + wine, easy to/fro kitchen
- Box Office tools: Tickets (LP) / Float + cashbox (SB) / Cardreader (AD)
6. Sound and screen check and lights check. ** Essential leave time for this **
- DOINGS Everyone help with sound check .. full audio / visual dry run. Lights off, sit in chairs as if audience. Check audio esp treble for easy listening for all ears; look for light cracks under screen, side of curtains, feedback to AD.
7. Closing WH after set up, time check, how’d that go?
- LP lead: Everyone happy, anything to note? Thank you all! Touch base about coming back.
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SCREENING: 6pm - 10:30pm
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Lindsay / Sybil / Alistair / Claire / Keith / Su / Simon / Lesley / Chris / Wendy / Sam
Young Pullers: Duke of Edinburgh Vol is Lewis (a.k.a The Duke)
ROLES:
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Floor manager x 2: LP / SB
Box Office x 2: Claire / Su
Bar x 3: Sam / Lesley R / AD / Chris if needed pre/post film
Tea / Coffee table: Wendy airpot filled
Front doors x 2: KB / Su / Lewis DE / .. Wendy on box office door, please keep eye on anyone needing support, chair by firedoor. Wendy / LP hand out blankets
Announcer at 7:20pm: LP “Hello All, please note the bar will be closed during the film, so if you would like another drink we are starting in the film 10min..” Mention heating and blankets
**mic and speaker front of stage**
Welcome / Health and Safety: AD
Intro and Enjoy: SB / KB aka headless man
Post Film “Thank you, welcome to stay for drink, chat with us..”: LP mic and speaker
Ushers x 3: Su / Lewis DE / Simon / AD / (TBC)
Sound / Projector x 2: AD / Chris
Lights up/down: Ushers to do. Please wait a little for credits to roll before putting on.
ROLES DETAILS:
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Floor x 2: LP / SB Anything anyone needs, unsure of or want to check please ask Lindsay or Sybil.
Box Office x 2: CR / JW
Box office tools: card reader + mobile phone with app / float / table cloth / 1 x ‘box office’ sign
Bar x 3: Sam / Lesley R / AD
Bar tools: card reader x 1, Android mobile phone (AD) / float / tablecloths / standing lights / bins, one recycling / bottle opener / wine, wine glasses /
Doors x 3: From 6:30pm - 7:30pm / Ideally 3 people alternating so two always on door until 7:25pm. One person, left til 7:35pm. Closes door, locks on snib.
Door tools: sign pointing to button / film poster /
Ushers x 3: Left / Right/ centre back. Please keep on eye on people coming down the sides and returning from loo breaks. Light their way, work with person at back.
Usher tools: 3 torches (all charged)
Coffee / Tea tables: mugs / milk / 1 x airpot filled / coffee, tea bags, herbal tea, sugar, spoons / signage for ‘Please Help Yourself’
Washing Wine Glasses x 3: 3 people alternating 5-10min so noone stuck with one job / washing, drying, collecting. Back into Majestic glass boxes.
Wine glass washing tools: Washing Up liquid in red SP tool box.
FLOOR LP: Check all doors / make sure heating off / check chairs back in cupboard as WH requires / lock up, make sure round outdoor street light is NOT left on, neighbour complains
LOCK UP 10:30pm YAY!!